Primarily provides financial/bookkeeping support and supports general operations of the organization.
Position: Operations Assistant
Reports to: Director of Operations
Compensation Category: Part-time, 20-25 hours per week
Pay Range: $12.00 per hour and up
Responsibilities:
Managing accounts payable
Looking for efficiencies and automation possibilities in the accounts payable process
Scheduling vendor services, maintaining vendor files, and all aspects of vendor relationships
Track and maintain inventory for office and shelter supplies
Update maintenance logs for vehicles and building
Organize standard operating procedures documents
Offer support in documentation of monthly board reports, board manuals, any changes to bylaws, employee handbook, and consolidating monthly department reports for presentation to the board of directors.
Serve as backup for critical HR and financial functions
Assist with front desk during designated shift, keeping area organized and presentable – Serve as an ambassador for GHHS during front desk shifts by maintaining excellent customer service skills during interactions with the public, adopters, fosters, etc. – Assists with scheduling as requested
Assist with maintenance of memberships and donor relations
Maintain and organize most up-to-date protocols for the front desk and communicates any changes to staff and volunteers
Other clerical/administrative duties as assigned
Qualifications:
Dedication to GHHS’s mission of improving the lives of animals
Experience in accounts payable and/or general bookkeeping
Hands-on experience with accounting software – QuickBooks preferred
Experience with Excel, Word, CRM Software
Ability to take on projects and see them through to completion
Excellent organization skills
Keen attention to detail
Self-motivated, team oriented, and flexible
To submit your resume for consideration please download and print this application.
Return completed application and your résumé to GHHS by email ([email protected]) or fax (256-881-5210).
