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Financial and Operations Administrator

Employment

lend a hand to those with tails

Finance and Operations Administrator

Position Summary:  

Primarily provides financial/bookkeeping support and supports general operations of the organization. 

Position:           Operations Assistant 

Reports to:       Director of Operations

Compensation Category:  Part-time, 20-25 hours per week      

Pay Range:        $12.00 per hour and up  

 

Responsibilities:

  • Managing accounts payable
  • Looking for efficiencies and automation possibilities in the accounts payable process
  • Scheduling vendor services, maintaining vendor files, and all aspects of vendor relationships
  • Track and maintain inventory for office and shelter supplies
  • Update maintenance logs for vehicles and building
  • Organize standard operating procedures documents
  • Offer support in documentation of monthly board reports, board manuals, any changes to bylaws, employee handbook, and consolidating monthly department reports for presentation to the board of directors. 
  • Serve as backup for critical HR and financial functions
  • Assist with front desk during designated shift, keeping area organized and presentable – Serve as an ambassador for GHHS during front desk shifts by maintaining excellent customer service skills during interactions with the public, adopters, fosters, etc. – Assists with scheduling as requested
  • Assist with maintenance of memberships and donor relations
  • Maintain and organize most up-to-date protocols for the front desk and communicates any changes to staff and volunteers
  • Other clerical/administrative duties as assigned

Qualifications:

  • Dedication to GHHS’s mission of improving the lives of animals
  • Experience in accounts payable and/or general bookkeeping 
  • Hands-on experience with accounting software – QuickBooks preferred
  • Experience with Excel, Word, CRM Software
  • Ability to take on projects and see them through to completion 
  • Excellent organization skills 
  • Keen attention to detail 
  • Self-motivated, team oriented, and flexible

To submit your resume for consideration please download and print this application.

Return completed application and your résumé to GHHS by email ([email protected]) or fax (256-881-5210).