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Financial and Operations Administrator

The Greater Huntsville Humane Society strives to create a positive workplace for all who are eager to lend a hand to those with tails in our care. Employees at GHHS believe in the use of rescue, training, adoption, education, and advocacy to ensure the humane treatment and welfare of all animals.

The Greater Huntsville Humane Society (GHHS) is an Equal Employment Opportunity Employer. This means that all persons are eligible to be employed, promoted or discharged, without regard to their sex, sexual orientation, race, religion, disability, age, ancestry, serious medical condition, gender identity, or national origin.

To apply, send your résumé to GHHS by email ([email protected]).
Job Details
Reports to
Director of Operations
Supervises
N/A
Job Classification
Part-Time, 20-25 hours per week
Pay Range
$12+ per hour

Position Summary:  Primarily provides financial/bookkeeping support and supports general operations of the organization. 

Responsibilities:

  • Managing accounts payable
  • Looking for efficiencies and automation possibilities in the accounts payable process
  • Scheduling vendor services, maintaining vendor files, and all aspects of vendor relationships
  • Track and maintain inventory for office and shelter supplies
  • Update maintenance logs for vehicles and building
  • Organize standard operating procedures documents
  • Offer support in documentation of monthly board reports, board manuals, any changes to bylaws, employee handbook, and consolidating monthly department reports for presentation to the board of directors. 
  • Serve as backup for critical HR and financial functions
  • Assist with front desk during designated shift, keeping area organized and presentable – Serve as an ambassador for GHHS during front desk shifts by maintaining excellent customer service skills during interactions with the public, adopters, fosters, etc. – Assists with scheduling as requested
  • Assist with maintenance of memberships and donor relations
  • Maintain and organize most up-to-date protocols for the front desk and communicates any changes to staff and volunteers
  • Other clerical/administrative duties as assigned

 

Qualifications:

  • Dedication to GHHS’s mission of improving the lives of animals
  • Experience in accounts payable and/or general bookkeeping 
  • Hands-on experience with accounting software – QuickBooks preferred
  • Experience with Excel, Word, CRM Software
  • Ability to take on projects and see them through to completion 
  • Excellent organization skills 
  • Keen attention to detail 
  • Self-motivated, team oriented, and flexible

 

This Job Is Ideal for Someone Who Is:

  • Dependable — more reliable than spontaneous
  • Detail-oriented — would rather focus on the details of work than the bigger picture
  • Achievement-oriented — enjoys taking on challenges, even if they might fail
  • Autonomous/Independent — enjoys working with little direction

 

This Job Is:

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
  • A job for which all ages, including older job seekers, are encouraged to apply
  • A job for which people with disabilities are encouraged to apply
To apply, send your résumé to GHHS by email ([email protected]).
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